Customizing Your View, and Printing It Out -
The Outlook Calendar, Continued
Hope you've had a chance to practice and
play with setting up your family birthdays
in Outlook's calendar.
In part I last month, we set up those days
as recurring events, labeled them as
birthdays with the appropriate color, and
then grouped them into one or more
categories such as Family, Personal, or
Business Appts.
Now you want to print them out.
Press the following keys:
1) View
2) Arrange By
3) Current View
4) Customize Current View
5) Filter
6) More Choices
7) Categories
8) Drop Down arrow
9) Choose your category
10) OK.
Do this for as many categories as you would
like to view and/or print. Then one final OK
and you're outta there.
If you make a mistake, there's a Clear All
button at the bottom. Clear your earlier
choice and reset it.
Where'd They
Go?
If you do this but your appointments
disappear off your calendar, it simply means
you didn't assign categories to any of them.
Just cancel out of this task, and go back
and add them in now.
So now that you've chosen what you want to
view, let's print it out.
Go to File and then Print.
Choose the date range you want to print. One
word of caution, however. If the first date
you see on your actual calendar is in the
month you want to print, you're fine.
But let's say the first date that you view
in your 31-day view is from the month
before - and you don't want to print that
last month -scroll down to the next week so
that the very first date falls within the
month you want on paper.
Click on print preview. Even if you only see
one month, and it's the one you want, see if
there's a scroll bar to the right. If so,
check it out; you'll probably get that month
you wanted PLUS the following month unless
you do the following: simply choose to print
ODD pages, and then it will just print page
one, before clicking OK.
Like any program, you need to allow yourself
some quiet time to learn how to use it.
Remember - It's all in the entering of the
information. For awhile, I made sure
everything was also written down on a paper
planner. I wanted to feel comfortable
messing around with it, and mess I did.
And while you've probably heard this a
hundred times before, it's true - the best
way to learn and become comfortable with a
program such as this is to use it. Devote
just five minutes every day to practicing
these simple tasks, and I promise you'll
become proficient at them in no time.
Here's to Happy Birthdays and so much more.
(As I've mentioned before, I
use MS Office version 2003, and the
instructions I give might need to be amended
depending on your own version.)
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